Executive Assistant - Asset Management - initial 6m contract (temp to perm)

Executive Assistant - Asset Management - initial 6m contract (temp to perm)

Our client is a leading global Asset Manager is seeking an experienced Executive Assistant for an initial 6 month contract with view to extend and or potentially go permanent

The ideal candidate will have over10+ years prior EA experience from financial services or similar professional services firms, along with strong communication skills

This role will be based in the office 5 days

Key responsibilities:

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.


• Maintain team diaries and contacts


• Telephone answering is a priority & accurate and prompt messages and assistance


• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines


• Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.


• Coordinate couriers and outgoing mail, distribute incoming mail


• General administration, including document production (Word) when required; ad hoc project work


• Client entertainment & organize ad hoc lunches, dinners; work with


• Events Manager and bankers to invite clients to events


• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences


• Build and maintain relationships with staff in offshore offices

Experience:

• Excellent written and verbal communication skills


• Prior Investment banking or financial services EA / PA/ TA experience


• Experience in providing support and senior levels of an organisation


• Able to manage priorities and conflicting issues in a professional manner


• Proficient in Microsoft Office Programs


• Extensive experience in admin in a fast paced environment

The ideal candidate will have a 10+ years of prior EA experience ideally from financial services or professional services firms along with strong communication skills.

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