Posted 7 days ago
Description
Overview
Procurement Support Specialist
Job Summary: Reporting to the Director of Procurement, the Procurement Support Specialist is responsible for procuring supplies, equipment, and services needed by the company. This role manages the end-to-end procurement process to ensure necessary materials are available in a timely and cost-effective manner while maintaining quality standards. The ideal candidate will bring familiarity with medical aesthetic products and services, supporting the operations and support team in driving cost savings across a dermatology and aesthetic practice environment.
This is a remote position, but to be considered, candidates must live in one of the following states: PA, MD, VA, NC, GA, TN or FL.
Salary range: $50,000-65,000, depending upon experience
Responsibilities
Duties/Responsibilities:
* Source and purchase medical supplies, equipment, pharmaceuticals, aesthetic injectables, skincare products, and other necessary items
* Maintain working knowledge of aesthetic products and services, including neuromodulators, dermal fillers, energy-based devices, and professional skincare lines
* Utilize and maintain expertise in the Procure to Pay system
* Establish and maintain strong supplier relationships with medical, pharmaceutical, and aesthetic vendors, negotiating favorable terms and pricing
* Address supplier and product-related issues, including delays, product recalls, cold-chain concerns, and quality issues
* Implement new procurement systems and processes
* Promote a culture of procurement accuracy and process compliance
* Assist in reconciling and expediting orders as needed
* Collaborate with Operations Support to ensure the procurement system is compliant with electronic medical records (EMR) and other integrated systems, including ModMed/EMA
* Track orders and investigate vendor-related problems
* Develop procurement KPIs and exception-based reporting to ensure accurate procurement information
* Monitor aesthetic product expiration, usage trends, and inventory levels to minimize waste and optimize ordering cycles
* Support monthly and annual KPI reporting and non-labor expense management initiatives
* Stay current on new aesthetic products, devices, and industry trends to inform procurement decisions
* Perform other duties as assigned
Qualifications
Required Skills/Abilities:
* Strong collaboration skills with sound judgment and decision-making abilities
* Familiarity with medical aesthetic products, services, and key vendors preferred
* Exceptional attention to detail and accuracy, particularly around product specifications and expiration management
* Ability to effectively prioritize tasks in a fast-paced, multi-location environment
* High level of integrity and professionalism
* Proficiency in spreadsheets and data analysis
* Adaptability to changing business needs and evolving product portfolios
* Excellent verbal and written communication skills
* Understanding of risk management principles, including cold-chain and controlled substance compliance
* Strong time management skills
Licensure/Certifications/Education
Education and Experience:
* 2+ years of experience in inventory management strongly preferred; experience in a dermatology, medical spa, or aesthetic practice setting strongly preferred
* Familiarity with aesthetic injectables, devices, and professional skincare product lines a plus
* Experience with Coupa or similar Procure to Pay platforms a plus; familiarity with ModMed/EMA or other electronic medical records systems a plus
* Proficiency in Microsoft Office applications (Word, Excel, Outlook)
Physical Requirements:
* Prolonged periods of sitting at a desk and working on a computer
* Ability to lift up to 15 pounds as needed
Full time employees (defined as regularly working at least 30 hours per week) are eligible for the following benefits:
* Medical, Dental & Vision insurance - effective 1st of the month after date of start
* Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity - Effective the 1st of the month following date of hire
* Company provided Basic Life/AD&D insurance
* Paid time off
* Paid holidays
* Retirement Savings account
* Employee discount on cosmetic services and products
