Accounts Payable / Vehicle Costing

Accounts Payable & Vehicle Costing Officer

Western Toyota | Guildford, NSW | Full-Time

About the Role

Western Toyota, part of the Suttons Group, is seeking a motivated and detail-oriented Accounts Payable & Vehicle Costing Officer to join our Administration team.

Reporting to the Financial Controller, this is a varied, hands-on position that goes beyond traditional accounts payable duties. You will be responsible for creditor management, vehicle deal processing, account reconciliations and supporting the day-to-day financial operations of two dealerships.

We are looking for a reliable and proactive individual who takes ownership of their work, demonstrates strong attention to detail and can effectively manage competing priorities in a fast-paced dealership environment.

Recent graduates with relevant qualifications and a willingness to learn are encouraged to apply.

Key Responsibilities

Accounts Payable & Creditors Management

• Process supplier invoices accurately and in accordance with company policies and procedures.


• Ensure appropriate management authorisations are obtained before processing invoices.


• Prepare and manage weekly, fortnightly and monthly creditor payment runs for two dealerships.


• Ensure supplier payments and prompt payments are processed accurately and within required deadlines.


• Reconcile supplier statements and investigate discrepancies, outstanding invoices and billing issues.


• Maintain accurate supplier records and a clean, up-to-date creditors database.


• Liaise professionally with suppliers, departmental managers and internal stakeholders to resolve queries promptly.

Vehicle Costing & Account Reconciliations

• Process and cost vehicle sales deals accurately and within required deadlines.


• Review vehicle deal documentation to ensure completeness, accuracy and compliance with company procedures.


• Liaise with other departments outside of Administration teams to resolve outstanding documentation and costing discrepancies.


• Perform regular reconciliations of relevant general ledger and control accounts.


• Investigate and resolve reconciliation discrepancies in a timely manner.


• Assist with month-end accounting processes and ensure transactions are processed within reporting deadlines.

General Administration & Compliance

• Process and follow up on toll notices, traffic infringements and penalty notices.


• Maintain accurate financial records and supporting documentation.


• Provide general administrative assistance, including occasional reception relief when required.


• Maintain strict confidentiality of financial, customer and organisational information.


• Comply with company policies, Standard Operating Procedures (SOPs), applicable TFL standards and workplace health and safety requirements.


• Undertake other reasonable duties as directed by management.

Skills & Experience

• Strong attention to detail and commitment to accuracy.


• Sound understanding of basic accounting and accounts payable principles.


• Proficiency in Microsoft Office, particularly Microsoft Excel.


• Excellent organisational and time management skills, with the ability to meet competing deadlines.


• Strong analytical and problem-solving skills, particularly when investigating discrepancies.


• Effective written and verbal communication skills.


• Ability to work independently, take initiative and be accountable for assigned responsibilities.


• A positive, flexible and team-oriented attitude with a willingness to assist across different areas of the business.

Highly Regarded

• Previous experience in accounts payable, bookkeeping or accounting.


• Experience in account reconciliations and month-end processing.


• Vehicle costing or automotive dealership accounting experience.


• Experience using automotive Dealership Management Systems (DMS), particularly REVNext, TUNE or Pentana, is highly regarded.


• Familiarity with other accounting or financial management systems.


• Previous automotive industry experience is preferred but not essential. Training will be provided for dealership-specific processes.

About You – To Succeed in This Role

To succeed in this role, you will be someone who:

• Holds full, unrestricted working rights in Australia and is legally entitled to work full-time without employer sponsorship.


• Takes ownership of tasks and follows them through to completion.


• Consistently produces accurate work and pays attention to the finer details.


• Can prioritise effectively and remain organised during busy reporting periods.


• Communicates confidently and professionally with suppliers, colleagues and management.


• Demonstrates initiative and a willingness to investigate and resolve issues.


• Is adaptable and comfortable assisting with different responsibilities when required.


• Embraces the Suttons Group's P.R.I.D.E. values — Professional, Responsive, Innovative, Dependable and Exceptional.

Why Join Western Toyota?

• Join an established dealership backed by the Suttons Group.


• Enjoy a varied accounting role with responsibilities beyond traditional accounts payable.


• Gain exposure to vehicle costing, account reconciliations and broader dealership operations.


• Work within a collaborative Administration team.


• Opportunity for recent graduates to develop practical accounting experience in the automotive industry.

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