Posted 13 days ago
Description
King's Own Institute (KOI) is a leading private institution of higher education located in central Sydney and Newcastle, Australia, offering high-quality accredited diploma, undergraduate and postgraduate courses in Accounting, Business, Management, Information Technology (IT) and postgraduate courses in TESOL (Teaching English to Speakers of Other Languages).
About the Role
The Registrar is responsible for the leadership and effective management of student administration across King's Own Institute (KOI). The role ensures integrity of student records, regulatory compliance, efficient administration of the student lifecycle from admission to graduation, and high-quality governance support for academic decision-making bodies.
Key Responsibilities
Student Lifecycle Management
Oversee admissions, enrolment, orientation, progression, leave of absence, deferrals, withdrawals and graduation processes.
Ensure accurate student records and data integrity across all systems.
Oversee conferral, certification, transcripts and institutional academic records authority.
Lead service excellence in student administration across Sydney and Newcastle campuses.
Governance & Secretariat Support
Provide secretariat oversight for Academic Board and relevant committees.
Maintain registers, action logs, schedules and governance records.
Ensure implementation and tracking of resolutions.
Regulatory Compliance
Support compliance with TEQSA, HESF, ESOS Act, National Code, CRICOS and internal policies.
Coordinate statutory reporting, student data returns and regulatory evidence requests.
Monitor compliance risks relating to student administration.
Lead and develop administration teams.
Exercise data analytics to improve student experience, turnaround times and operational efficiency.
Drive digital transformation and process improvement initiatives.
Stakeholder Management
Liaise with students, staff, executives, regulators and external partners.
Work collaboratively with Academic, Finance, IT, Marketing and HR teams.
About You
Strategic thinking
High integrity and confidentiality
Strong judgement and decision-making
Operational excellence
Essential Qualifications & Experience
Relevant tertiary qualifications.
Minimum 5 years similar senior leadership experience in higher education administration.
Strong knowledge of TEQSA, HESF, ESOS, National Code and student administration frameworks.
Experience managing student management systems and data reporting.
Excellent governance, communication and stakeholder management skills.
Demonstrated leadership capability across multi-disciplinary teams.
A demonstrated record of innovation, achievement and quality improvement in teaching
Experience managing and coordinating staff from diverse backgrounds and cultures
Experience in analysing data, creating reports and making recommendations
What We Offer
Opportunity to make a significant contribution to a growing higher education institution
Collaborative and supportive executive team
Employee Assistance Program (EAP)
Candidate MUST reside in Sydney NSW
Candidate MUST hold a PR or Citizen work rights
Only shortlisted candidates will be contacted
No recruiters or agencies
King's Own Institute is committed to fostering diversity and inclusion in the workplace. We encourage applications from candidates of all backgrounds.
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