Company Secretarial Administrator

• Supporting specified Assistant Company Secretaries and/or Company Secretaries with the delivery of corporate secretarial services and ASIC compliance to their clients.
• This would include:
  • Dealing with company changes, such as officer changes, share transfers, company address and name changes, and company incorporations and de-registrations, including preparing the required resolutions and ASIC forms.
  • Lodging financial statements with ASIC.
  • Advising clients on ASIC compliance.
  • Compiling and distributing client board packs.
  • Maintain and update internal and client registers.
• Overseeing the ASIC annual company statements and solvency resolution process.
• Providing company secretarial support and managing ASIC compliance for a portfolio of companies, including responsibility for client billing.
• Handling client mail received at the registered office (including scanning and distributing mail to respective client owners).
• Providing administrative support to team management. This includes:
• Preparing, co-ordinating and processing ASIC annual company statements and solvency resolutions.
• Dealing with company changes, such as officer changes, share transfers, company address and name changes, and company incorporations and de-registrations, including preparing the required resolutions and ASIC forms.
• Completing and lodging ASIC forms and notifications with other Government bodies.
• Providing advice on ASIC compliance.
• Compiling and distributing client board packs.
• General administration tasks, including scanning, filing and data entry.
• Supporting the Assistant Company Secretaries and Company Secretaries with the delivery of corporate secretarial services and ASIC compliance to their clients.
• Maintaining internal databases, including billing records, and compliance registers.

Requirements

• Knowledge of the Corporations Act, ASIC and internal Company requirements would be beneficial.
• At least 12 months practical experience with ASIC compliance and corporate secretarial administration.
• Detailed knowledge of ASIC forms and compliance.
• Experience with the collation of board packs.
• Outstanding verbal and written communication skills.
• The ability to work both autonomously and as a member of a team.
• Excellent attention to detail.
• Excellent organisational skills with the ability to prioritise work and meet deadlines.
• Excellent customer/client service skills, preferably with experience working in a client-facing role.
• Good customer service and relationship management skills.
• Excellent verbal and written communication skills.
• Highly organised, able to priorities and manage multiple tasks.
• Good attention to detail and accuracy.
• Ability to work effectively under pressure.
• Works well in a team environment.

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