Tender Manager

Tender Manager

Department: Various

Employment Type: Full Time

Location: Aberdeen

Description

• The Tender Manager is responsible for leading and the co-ordination of the bid management process for new business opportunities. They will take responsibility from bid/no-bid stage ensuring the finished delivery documentation is to the highest standard and as per the client requirement.


• They will engage with the engineering, business units, 3rd parties, commercial and contractual teams, delegating to relevant personnel on what is needed to meet deadline requirements.


• Coordinate the technical and commercial aspect of multidisciplinary consultancy and EPC tenders

Key Responsibilities

• Accountable for the submission of all bid/tenders and that the bid process is followed


• Ensuring that timelines for drafting tenders are met and that sufficient time is allowed for review and issue


• Understand keys aspects/drivers for best chances to win proposals.


• Reports to Commercial Director


• Liaison with relevant internal and external stakeholders: commercial, technical and contractual teams


• Manage tender process including:
  
  
  
  • Engagement of client
  
  
  • management of bid writing team including technical and commercial teams
  
  
  • receipt of Scope of work statement of requirements o clarifications process
  
  
  • management and coordination of all technical input o bid writing
  
  
  • issue of documentation o Maintaining internal management system (proposal stock)
  
  
  • close out (win or lose)
  
  
  
  


• Set timelines (and monitor schedule) for stage gates


• Analysing tender documents to determine bid/no-bid decisions and develop win strategies
  
• Work with the commercial team to understand how the win strategy will be demonstrated within the documentation


• Identify commercial and technical risks and how these will be mitigated


• Ensure bids are compliant


• Ensure consistency in the process throughout the different service lines of the business


• Write relevant parts to bids


• Look for improvements with the templates and tracking progress


• Lead feedback sessions for continuous improvements, including lessons learnt


• Any other duties reasonably required by senior management.

Skills, Knowledge and Expertise

• Experience working in a relevant engineering consultancy/EPC industry


• Proven track record in tender management and coordination of medium and large scale projects


• Proven communication skills (both written and verbal) with great attention to detail


• Demonstrable time and people management experience