Posted 4 hours ago
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Description
Reporting to the Practice Manager and working under the guidance of the Lead Clinic Coordinator, this mission critical position is responsible for the following: Appointment Scheduling: Accurately schedules complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines Monitors scheduling reports to ensure accuracy in patient scheduling and to ensure optimization of resource utilization Maintains confidentiality of Protected Health Information (PHI) Possesses strategic thinking skills, the ability to learn rapidly, multi-task, and adapt quickly to an ever-changing environment. Participates in training new team members as requested Patient Experience: Delivers outstanding customer service to internal and external customers Timely, accurately and curiously? responds to the needs of internal and external customers Ability to deescalate patient grievances, maintain customer service standards, and involve floor leadership as necessary Communication and Collaboration: Demonstrates ability to effectively communicate across leadership levels and with varying audiences Synthesizes and communicates complex information in patient friendly terms Obtains detailed scheduling information face-to-face, by telephone, or electronically while performing check-in and check-out functions – i.e. triaging phone calls, double identifying patients, printing appropriate paperwork, coordinating complex schedules; acquiring and entering verbal orders Works effectively as a member of the team and across functional teams Fosters a sense of shared responsibility among the team Emergency Response: Recognizes emergencies and appropriately responds using standard operating procedures Regulatory Compliance and Quality Improvement: Compliance with DFCI policies and procedures Understanding their role and responsibility in obtaining successful Joint Commission accreditation HIPPA regulation compliance Completion of assigned AEU and Health Stream competencies Executes registration related processes including: Partners Patient Gateway Enrollment, MASS HiWay, Medicare Secondary Patient Questionnaire (MSPQ), Massachusetts Medical Orders for Life-Sustaining Treatment (MOLST), and Release of Patient Information. Actively participates and provides constructive feedback on quality improvement projects Information Technology: Maintains a level of competency in all systems including: Epic, Real Time Locating System (RTLS), Outlook Actively engaged in system upgrades and effected operational changes Distribution, maintenance, after-use cleaning, and technical troubleshooting issues of patient-use iPads Clinic Coordinator I and II: Bachelor’s degree preferred. Experience working in a customer service setting preferred. Proficiency in technology and complex computer systems required. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Excellent verbal and written communication skills Working knowledge of computers and technology Excellent customer service Ability to function as an integral member of the team Strong organizational skills with the ability to multi-task Strong problem solving and critical thinking skills Demonstrated flexibility and ability to take on additional responsibilities as situations require Ability to adapt to ever-changing environment At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster