Posted 6 days ago
Description
OPERATIONS SERVICES COORDINATOR
The Position
The Operations Services Coordinator will serve as the customer service contact for as well as the office administrator for the department of Facilities and Operations. This position will also support the Excel team and will perform customer service as well as back office support functions for all Excel programs.
What You’ll Do
- Supports the Director of Facilities, Manager of Operations, Superintendent of Grounds, Manager of Maintenance, Chief Operating Officer, Director of Excel Programming and the Assistant Director for Excel Sports Programming.
- Receive and process incoming and outgoing mail.
- Sort mail and parcels.
- Oversees the School Dude Ticket system and coordinates work orders with supervisors.
- Act as a backup to the school’s receptionist as needed.
- Meet with various departments to coordinate the school-wide calendar to ensure it remains active and up to date.
- Coordinate credit card reconciliation and invoice reconciliation.
- Assist employees in the process of Signing-In/Out School vehicles.
- Monitor and maintain Excel program registration.
- Update Excel program descriptions.
- Update Excel program weekly rosters.
- Manage transfer/withdrawal for all Excel programs.
- Assist in daily logistical operations during Summer Program season.
- Perform all other duties as assigned.
About You - The Ideal Candidate Will
- Possess a friendly, outgoing customer service-focused demeanor.
- Be skilled in Microsoft Office (Outlook, Word, Excel) as well as Google Workspace (Gmail, Sheets, Docs, Slides).
- Have the ability to monitor and post on social media platforms (Instagram, X).
- Be skilled in managing teleconferencing technology (Zoom, Google Meet, Microsoft Teams).
- Understand copier functions (collating, duplex, stapling, scanning, faxing).
- Possess basic bookkeeping skills.
- Have a willingness to jump in and do whatever is needed.
- Be flexible in both thinking and doing.
- Be highly organized.
- Be able to multitask.
- Be able to maintain confidentiality.
About Us
A school of over 1300 students in Pre-Kindergarten through 12th grade, of which 30% identify as students of color, Episcopal takes a holistic approach to educating all students in mind, body, and spirit. Grounded in The Stripes, our curriculum is designed to enable students to lead lives of purpose, faith, and integrity. Further supporting that mission is our commitment to building an inclusive community, articulated in our 11 Commitments. While each employee at Episcopal brings a unique set of competencies and skills to their work, we believe all employees should:
- Be student-centered, embrace school and life, and show it through actions and interactions with students, colleagues, and parents.
- Embody and live The Stripes.
- Consistently maintain high standards for his or her work and motivate others to achieve the same standard of excellence.
- Demonstrate a desire and willingness to constantly grow and learn, both personally and professionally, and see others - especially students - as having the ability to learn and reach success.
- Foster a positive culture by being optimistic, selfless, flexible, and collaborative.
- Demonstrate a belief in and commitment to fostering an inclusive and diverse school community.
The Episcopal Academy seeks candidates who hope to help foster a school environment where all people are valued and where all perspectives are respected and appreciated, as described in our Diversity and Inclusion Statement.
Application deadline: Until Filled
Position start date: Immediate Opening
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