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Description

Under the general direction and supervision of the Department Director, performs routine to complex administrative office work to support the Department Director and assist the Human Resources Coordinator in the administration of standard operating policies and procedures of the City and the department.

Examples of Duties

ESSENTIAL JOB FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples include all duties which may be found in positions of this class.  Allocation of positions to this class will be determined by the amount of time spent performing the primary duties.)

• Compose, type, and edit a variety of correspondence, reports, memoranda, and other materials requiring judgment as to content, accuracy, and completeness.
• Maintain and compile electronic and hard copy filing systems and indexes using independent judgment while complying with records retention requirements.
• Coordinate wellness program and employee health and wellness fair.
• Perform routine to complex administrative duties in preparing purchase orders, monitoring invoices for payment, and completing paperwork, permits, and forms.
• Complete departmental payroll for the Department Director’s approval and maintain department records.
• Coordinate and complete special department projects, reports, and assignments as assigned.
• Operate and complete data entry in the department’s computer applications and systems as needed.
• Process incoming and outgoing mail daily.
• Maintain inventories and order office and custodial supplies.
• Comply and coordinate record retention requirements for the department.
• Apply professional human relations skills to interact and assist management, government officials, employees, retirees, and the public.
• Schedule appointments and perform administrative duties as assigned.
• Answer incoming calls and route callers or provide information, as required.
• Perform assigned tasks with high accuracy and sharp attention to detail.
• Communicate verbally and in writing to answer inquiries and provide information.
• Provide backup telephone and in-person assistance and coverage of other department functions as needed.
• Represent and commit to building a culture inclusive of respect, ethics, and trust.
• Navigate the sensitivity of confidential information that comes with being in a Human Resources department.
• Meet all job safety requirements and standards pertaining to the position's essential functions.
• Demonstrate regular and predictable attendance.

Typical Qualifications

MINIMUM QUALIFICATIONS:  Graduation from a high school or GED equivalent with specialized coursework and/or experience in general administrative office and clerical practices such as typing and filing, word processing, spreadsheets, databases, and email, calendar, and internet software applications is required; additional human resources and health and wellness program administration experience and two years of increasingly responsible related work experience is preferred; or any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.        

• Knowledge:  Intermediate/advanced computer knowledge including Microsoft Office (Word and Excel), email, and Internet; modern office practices and procedures; accounting principles and practices; general administrative office practices and procedures; correct English language usage, grammar, spelling, punctuation, and vocabulary.
• Skills: The operation of tools and equipment listed below; typing quickly and accurately.
• Abilities: Establish and maintain effective working relationships with management, staff, employees, retirees, and outside vendors; exercise sound independent judgment within general policy guidelines; communicate effectively verbally and in writing; handle stressful situations; perform work in a fast-paced office setting with frequent interruptions; set priorities; meet deadlines, and maintain confidentially.

LICENSURE OR CERTIFICATION REQUIRED:  Must possess a valid State of Ohio driver’s license and ability to maintain continuing eligibility under the City’s driver eligibility standards.

Supplemental Information

OTHER DUTIES AND RESPONSIBILITIES:  Performs any related duties as assigned.
 
TOOLS AND EQUIPMENT USED:  Multi-line telephone and voice messaging system; personal computer including word processing, spreadsheet, email, calendar, and internet applications; printer, copier, scanner, fax, and calculator.
 
PHYSICAL DEMANDS: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
 
While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.   Specific vision abilities required by this job include close vision and the ability to adjust focus.
 
WORK ENVIRONMENT: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
                   
The noise level in the work environment is usually quiet.

Interested candidates must submit their application online by Wednesday, June 27th by clicking within.

Smoke/Nicotine Free Employer. EEO/ADA